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Administrative Assistant

Department Environment and Regulatory Date Posted 5/19/2017

Position Type Permanent Full Time Reference No. 2017-3225

LocationCentennial Place 520 - 3rd Avenue SW, Calgary, Alberta, Canada


Job Title:                    Administrative Assistant      

Employee Type:         Permanent Full Time

Reports to:                 VP Regulatory and Community Relations                           

Location:                    Calgary, Alberta

Closing date:              June 1, 2017

 

 

Purpose of Role:        

Contribute to the success of MEG Energy by providing administrative services and organizational support to a group of EHS, Regulatory and Community Relations professionals.  The position will also provide administrative support  to  other teams on the floor including Subsurface, Production and DCL.  

 

Key Responsibilities:

As a valued member of the Regulatory team, you will be integral to the efficient and effective service provided to the business groups.  Duties include:

 

  • Manage Corporate and Site EHS Committee activities including acting as Committee Secretary, preparation of committee materials (agenda, minutes, action log, etc.) and planning of monthly meetings.
  • Document Management for key Regulatory and Community Relations initiatives including regulatory applications, correspondence and government submissions.
  • Assistance with developing and/or maintaining departmental electronic communications tools (e.g. management of Regulatory and Environment SharePoint site, Learning Management System, Workday, DDS).
  • Assist with preparation of correspondence and submissions to regulatory agencies and nearby stakeholders.
  • Provide and demonstrate personal Safety leadership in accordance with MEG Energy Corp’s Environment Health and Safety Program. Provide leadership in establishing a strong Safety culture within the MEG Energy Corp’s organization as well as the vendors, service providers, and the contractors we engage with.
  • Provide administrative support by typing/formatting/proofreading of routine correspondence and reports
  • Organize key team interviews, meetings, lunches, social functions and conferences, including off sites.
  • Assists the teams with photocopying, filing, mail distribution and couriering of documents.
  • Assist new hire employees and contractors with on-boarding and office/IT set up.
  • Liaise with key team members day to day business needs including participatation on committees.
  • Perform all tasks with a high degree of care for confidential and sensitive materials and issues.
  • Coordinate travel arrangements and prepare expense reports as required.
  • Maintains the operability of all office equipment and stocking of office supplies.
  • Maintains/reviews the cleanliness of all floor Kitchens (Café), loading/unloading and starting the dishwasher and ensuring the fridges, countertops, and microwaves are clean and maintaining coffee service.
  • Acts as back up for any administrator during high volume or to cover absences.
  • Assistance with creation of filing system and binders.
  • Assist with roll out of new procedures and systems.

 

Skills and Knowledge:          

  • Grade 12 Diploma and a minimum of 5 years of related experience in multi-discipline and cross-functional teams. Oil and gas experience and a university degree is a definite asset.
  • Proficiency with Microsoft Office, particularly with Word, Excel and PowerPoint.
  • Self-starter who takes the initiative with a high degree of energy.
  • Ability to work in an ambiguous environment; demonstrated flexibility and adaptability.
  • Excellent organizational and planning skills to set and exceed established goals, schedules, and deadlines.
  • Ability to deal with highly confidential information. 
  • Skilled at building and maintaining productive, professional working relationships
  • Strong interpersonal and communication skills.

 

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If you are looking for an exciting opportunity and to build a career in an innovative and dynamic organization, submit your resume by clicking on Apply Now below.
We thank all applicants for their interest. However, only candidates selected for an interview will be contacted. MEG Energy is an equal opportunity employer.
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